5 STAR EXPO 2026 VENDOR AGREEMENT

Host and Vendor

The term “Host” as used herein shall define the personnel, its agents, and event partners, including but not limited to 5 Star Expo LLC. The term “Vendor” shall define the company and its personnel and agents selecting to participate in the exposition. Once Vendor has executed this agreement by means of a signature, all terms shall become binding. The Host shall organize the 5 STAR EXPO 2026 (“Event”) at the Palmer Events Center, 900 Barton Springs Rd, Austin, TX 78704 (“Venue”) on April 12, 2026.

Payment and Cancellation Policy

Vendor has agreed to compensate Host per the amount outlined in the vendor contract, to secure vendor space at the Event. Vendor acknowledges that this is a NONREFUNDABLE AGREEMENT, and no deposits/payments shall be reimbursed for any reason of cancellation by Vendor, except if the Event is canceled by Host, at which time you will be notified by the Host and/or Staff.

Terms and Conditions

Vendor will access the Venue and the assigned space as follows:

• Mandatory Sponsors & Large Vendors Setup — Sunday, April 12, 2026, 6:00am – 12:00pm
• All Regular Vendors Setup — Sunday, April 12, 2026, 8:00am – 1:00pm
• Show Hours: Sunday, April 12, 2026, from 2:00pm – 9:00pm
• Any Vendor arriving after 1:30pm on Sunday, April 12, 2026, shall forfeit the assigned space and all deposits/payments shall NOT BE REFUNDED.
• Vans are ok to load on rear loading dock—box trucks larger than 14 feet must pay union fees.
• Vendor will be issued 3 complimentary vendor passes per 10x10 space, no more. Additional vendor passes will be available at General Admission cost.
• Vendor shall not share space with other brands WITHOUT prior written consent from the Host.
• Vendor is not permitted to use sound amplification devices without prior approval. Sound must not be audible more than 3 feet into the aisle or into neighboring spaces.
• Vendor may exhibit goods for sale only while Vendor/Staff is within the assigned space.
• Vendor spaces shall be clean and orderly during show hours.
• Vendor shall dismantle and remove all items from the Venue by 11:30pm on April 12, 2026. Early dismantle prior to 9:00pm is prohibited.
• Shipping to/from venue and storage charges are the sole responsibility of the Vendor.

Compliance

Vendor assumes all responsibility for compliance with federal and local codes and all laws related to public safety, as well as facility regulations. Vendor is responsible to meet all requirements of the Americans with Disabilities Act. Wiring and decorating materials must all conform to local codes and fire regulations. Vendor assumes responsibility to ascertain that all such codes and laws have been met, including facility services.

Vendor is solely responsible to obtain all necessary permits and tax forms; and shall follow all applicable laws and regulations of Austin and the State of Texas. Sales and Use Tax compliance can be found at: https://comptroller.texas.gov/taxes/sales/

Liability

Vendor agrees to Hold Harmless the Host from any, and all damages/claims in connection to the Vendor and its personnel and agents’ participation in the Event.

Force Majeure

In the case of failure or delay in the performance of this contract arising out of or caused by forces beyond its control including, without limitations, work stoppages, natural disasters, or Acts of God, such as but not limited to, violent storm, plague, epidemic, pandemic, outbreaks of infectious disease or any other health crisis, including quarantine or other employee restrictions. Due to the effects of any such failure or delay, the Host will put Vendor's nonrefundable booth fee towards the rescheduled or future event in good faith.

Applicable Law

This contract shall be governed by the laws of the State of Texas, Travis County, and any applicable Federal Law.

Terms & Conditions

All the terms outlined above are part of this agreement.